To setup Automatic Rules for your INBOX (using MS Outlook XP)
To setup Automatic Rules to move INBOX messages sent “from a particular person” to the correct folder:
1. [LEFT click] on email message that you want to move
2. [LEFT double click] on TOOLS
3. [LEFT click] on ORGANIZE
4. [LEFT click] on the pull down menu next to the “into” field
5. [LEFT click] on the folder name (or find the right folder in the popup window and [LEFT double click] on it)
6. [LEFT click] on CREATE
7. [LEFT click] on YES (sometimes this will not work, in which case you need to use RULES WIZARD – see below)
Using Rules Wizard to setup rules for automatically moving messages to the correct folder when they first arrive in your INBOX:
1. [LEFT double click] on TOOLS
2. [LEFT click] on RULES WIZARD
3. [LEFT click] on NEW
4. [LEFT click] on START FROM A BLANK RULE
5. [LEFT click] on CHECK MESSAGES WHEN THEY ARRIVE
6. [LEFT click] on NEXT
7. [LEFT click] on the blank box next to FROM PEOPLE OR DISTRIBUTION LIST
8. [LEFT click] in the lower window pane where it says PEOPLE OR DISTRIBUTION LIST
9. Find the correct name and [LEFT click] on FROM (repeat as needed)
10. [LEFT click] on OK
11. [LEFT click] on NEXT
12. [LEFT click] on the blank box next to MOVE IT TO THE SPECIFIED FOLDER
13. [LEFT click] in the lower window pane where it says SPECIFIED
14. Find the correct folder name and [LEFT click] on the folder name
15. [LEFT click] on OK
16. [LEFT click] on NEXT
17. [LEFT click] on NEXT again!
18. Type in a name for this rule
19. [LEFT click] on FINISH
20. [LEFT click] on OK
